Documents we notarize

Only certain documents can be notarized at a U.S. Embassy or Consular Agency.

Prepare your document(s): Be sure to complete the document(s) as much as possible before the appointment but do not sign the document! 

This service is by appointment only.  

Ensure that you understand the contents of the document. A Consular Officer cannot explain it to you. Please bring your documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction. The Embassy cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

Prepare your document(s)

Be sure to complete the document(s) as much as possible before the appointment.

Do NOT sign the document!

A power of attorney allows you to empower someone to act in your place.

An affidavit is a sworn statement, made by you. Using our blank Affidavit, write out the statement you wish to make, but do Not sign it. Note: We cannot authenticate U.S. documents such as marriage certificate, divorce decree, death certificate, etc.  Under the Hague Convention, an “apostille” by a U.S. Clerk of Court or a State Secretary of an individual state certifies authenticity of a U.S. document. We cannot advise you on the specific language needed in your Affidavit, please consult a lawyer or other legal advisor for that type of assistance before coming to us to notarize the document.

This is an Affidavit sworn to by the applicant regarding his/her marital status and is only available to U.S. citizens.  Swiss authorities may ask you for this document to prove your civil status when, for example, getting married.

The Affidavit of Civil Status can be downloaded on our website.
Please fill out the form before you come to our office, but do NOT sign it in.

 

An Acknowledgement of Execution is used for legal agreements, business documents, etc. in the United States. Used with deeds, powers of attorney, bills of sale, corporate acknowledgements, etc. Note: If you sign for a company, you are required to show documentary evidence that you are entitled to do so (i.e. extract from the Registry of Commerce).  It is also used when more than two signatures are required, but not all of the parties who must sign the document are present. We can only acknowledge [notarize] the signatures of those present to sign the document in front of us and verify that they have signed the document. If witnesses are required, please bring your own. Unfortunately our staff cannot provide this service.

Do NOT sign the document!

A true copy can be made of your U.S. passport. Please make an appointment, bring your passport and the appropriate fee.

When presenting U.S. Saving Bonds for notarization, please use the form available at: http://www.treasurydirect.gov/forms/sav1522.pdf (PDF 200 KB) to prepare for your visit to the Embassy/Consular Agency.

For general information on U.S. Savings Bonds, see www.savingsbonds.gov which also has this handy Savings Bonds calculator.

Redeeming bonds from abroad: U.S. Savings Bonds cannot be presented for immediate payment while the owner is abroad.  The owner must execute a request for payment in the presence of a qualified witnessing official and then mail the bonds to an appropriate authority in the United States.  A dollar check will then be mailed to the owner of the bonds.

You can execute a request for payment at the Embassy, by appointment only.  

You must present a passport as proof of identification.  If the name in your passport differs from that on the bond, you must present evidence of a name change, such as a marriage certificate.

Do not sign the document!

After your signature has been witnessed, the bonds should be forwarded for payment to the United States.  It can take up to three months for receipt of payment.  Send the signed and certified bonds to either of these addresses:

Federal Reserve                         or                                Bank of Pittsburgh Bureau of the Public Debt
P.O. Box 867                                                                  P.O. Box 7012
Pittsburgh, PA 15230                                                     Parkersburg, WV 26106-7012

Tax information 

If you are a U.S. citizen, you should prepare a signed statement to be sent to the United States with the bonds.  This statement should include your passport number, date and place of birth, country of residence, and the name and address of the authority to which taxes are paid.

If you are a citizen of a country with a tax treaty with the United States, you should complete IRS FORM W-8 to claim exemption from the U.S. tax on the bond(s) interest.  Submit this form along with the bonds.  IRS FORM W-8 is available online at irs.gov (PDF 90Kb).

An administration of oath is used on documents that require a sworn affidavit.

Ensure that you understand the contents of the document. A consular officer cannot explain it to you. Please bring your documents fully completed, without any missing pages, assembled and ready for notarizationDo not sign the document! Bring instructions from the end user in the state of jurisdiction. We cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

If you are applying for a passport service for a child under 16, and only one parent is able to appear, the absent parent may furnish a notarized Statement of Consent, Form DS-3053.   You must present your government-issued photo I.D. (such as your U.S or foreign passport, driving license or military I.D) together with the Form DS-3053.

There is no fee for this service.