How to prepare for your visit to the Embassy or Consular Agency

  1. Documents we notarize
  2. Documents we do not notarize
  3. Witnesses
  4. How to prepare for your visit to the Embassy or Consular Agency
  5. Fee
  6. Schedule an Appointment

Please read the following instructions very carefully:

 

How to prepare for your visit to the Embassy/Consular Agency for a notarial service:

  • Before you come to the Embassy/Consular Agency read your document(s) through carefully and make sure you understand the document(s). If a document is not clear check with the office or organization requiring the notarized document or your legal advisor. Consular staff cannot explain your document(s) to you. IMPORTANT:If your name is preprinted in your document, make sure it exactly matches the name in your identity document. A name discrepancy may prohibit the consular officer from notarizing your document;
  • Mark every page where the notary needs to sign, with a marker sticker sticking out on the right side of the document. Also make clear which pages should be attached to each other. E.g., if pages are marked 1 of 3, 2 of 3 and 3 of 3, clip them together with a paper clip. These pages will be grommeted together at the Consular Section;
  • Fill in the document(s) with the appropriate names, places and dates and other information. However, DO NOT SIGN your document(s). You will be asked sign under oath at the Embassy/Consular Agency, in front of the notary/consular officer;
  • Bring a valid government-issued photo ID. A passport is best. Make sure your name in your document exactly matches the name in your identity document;
  • Bring your entire document(s), even if only one page is to be notarized;
  • Documentary evidence if you sign for a company. You are required to show  that you are entitled to do so (i.e. extract from the Registry of Commerce).

Ensure that you understand the contents of the document. A Consular Officer cannot explain it to you. Please bring your documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction. The Embassy or Consular Agency cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

Prepare your document(s)

Be sure to complete the document(s) as much as possible before the appointment.

Do NOT sign the document!