Vacancy Announcement: Temporary Protocol Assistant

The U.S. Embassy in Bern, Switzerland, is seeking qualified applicants for temporary coverage of the Protocol Assistant position in the Executive Section.

U.S. Mission: Bern, Switzerland
Open to: All Interested Candidates / All Sources
Position Title: Protocol Assistant
Opening Date: November 05, 2018
Closing Date: November 26, 2018
Work Hours: Full Time; 40 hours/week
Start Date: January 3, 2019
Length of Hire: Temporary, not to exceed October 30, 2019
Salary: Ordinarily Resident (OR): FSN-07, Paid on an hourly wage (WAE – When actually employed)
Not Ordinarily Resident (NOR): FP-07 [*Final grade/step for NORs will be determined by Washington]

The ideal candidate performs the full range of protocol duties.
The position’s primary role is to be the expert in the embassy on protocol matters, including precedence, correspondence, invitations, ‘who is who’ in the Swiss/Liechtenstein social, cultural and political fields, advising the Ambassador and all other officers on the best way to promote the interests of the United States.
The incumbent works closely with the Executive Office staff, arranges the Ambassador’s and Deputy Chief of Mission’s official calls on government officials, the Diplomatic Corps and other government and business contacts. Furthermore he/she organizes and attends all the Residence social and representational functions to ensure smooth running.

Applicants must address required qualifications criteria listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Secondary school required.

Prior Work Experience:
3 years of progressively responsible experience in event management, communications, and hospitality, required.

Post Entry Training:
On the job training of the Embassy computer systems and procedures. Completion of contact database training.

English, German and French Level IV (fluency, speaking/reading/writing) is required.

Job Knowledge:
Must have a detailed knowledge of USG structure and officials. Must know mission structure and individuals. Be familiar with the public diplomacy objectives and Mission Strategic Plan. A detailed knowledge of Swiss/Liechtenstein Government, political parties, business organizations, diplomatic corps and local institutions. Thorough knowledge of countries, culture, customs and local perceptions of the U.S. Sound knowledge of Swiss/Liechtenstein and USG protocol practices.

Skills and Abilities: Developed analytical skills and ability are required. Needs to be able to adapt and modify to cope with daily circumstances and changes. Must be able to work under pressure, with great care and without errors on highly important diplomatic notes, translations, non-papers, seating plans and Ambassadorial correspondence. Must have and practice tact, diplomacy and background for effective and discreet communication. Must be able to maintain a flexible work schedule. Excellent computer skills. Driver’s license.

Please visit our Embassy web page
A copy of the complete position description listing all duties and responsibilities may be obtained by contacting the Human Resources Office.

When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

(1) AEFM / USEFM who is preference-eligible U.S. Veteran*
(3) FS on LWOP**
*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if
applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veteran’s preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veteran’s preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.

1. Management may consider any of the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold the requisite security clearance.

Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); AND
2. A current resume or curriculum vitae; AND
3. A motivation letter describing your reasons for applying.
4. For Ordinarily Resident (OR) applicants: A statement from the debt collection office and an excerpt from the criminal record.
5. For Not Ordinarily Resident (NOR) applicants: A copy of the work and/or residency permit.
6. Any additional documentation that supports or addresses the requirements listed above (e.g., essays, certificates, awards, copies of degrees earned).

Human Resources Office
U.S. Embassy
Sulgeneckstrasse 19
3007 Bern

NOTE: Incomplete applications will not be considered. Due to the high volume of applications received, we will only contact applicants who are being considered. If you do not hear from us within three (3) weeks after the closing date you can assume that your application was not successful. Thank you for your understanding.

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity bases upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

APPENDIX (DEFINITIONS) and PDF SN83-18: see attachment

Thank you for your application and your interest in working at the U.S. Mission in Bern, Switzerland.