Vacancy Announcement: Housing Clerk

The U.S. Mission in Bern, Switzerland is seeking eligible and qualified applicants for the position of Housing Clerk.

U.S. Mission: Bern, Switzerland
Announcement Number: Bern-2018-08
Position Title: Housing Clerk
Opening Period: July 9-30, 2018
Series/Grade: LE-820 5
Salary: paid in Swiss Francs
For More Info: Human Resources Office
U.S. Embassy
Sulgeneckstrasse 19
3007 Bern
Website: U.S. Embassy Bern

Who May Apply:  All Interested Applicants / All Sources
Security Clearance Required: Local Security Certification or Public Trust
Duration of appointment: Indefinite subject to successful completion of probationary period.
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Bern, Switzerland is seeking eligible and qualified applicants for the position of Housing Clerk.
The work schedule for this position is:
Full Time – 40 hours per week
Start date:  Candidate must be able to begin working within a reasonable period of time of receipt of clearance or their candidacy may end.
Supervisory Position:  No
Duties: The incumbent performs detailed, non-invasive pre-departure, pre-lease and pre-termination inspections of residences, coordinates between property owners, technical contractors, and Embassy personnel to ensure all Embassy-leased residences conform to quality standards.  Provides direct customer service to incoming and outgoing occupants.  Performs minor plumbing, electrical, carpentry, air-conditioning, door and window repairs with limited assistance.  Prepares and submits purchase orders regarding required repairs and installation of fixtures or furnishings.  Carries out final inspections of new or vacant housing units.  Coordinates move-in process for incoming employees and move-out process for departing employees with property owners and technical contractors.  Supervises work of technical contractors.  Review and approve the contractor’s vouchers or invoices.  Serves as back up for the Realty Assistant.

Qualifications and Evaluations
Education:Two (2) years postsecondary education is required.

EXPERIENCE:  One year of experience in building caretaking or trade field (plumbing, electrical, carpentry.
JOB KNOWLEDGE: Job holder must have knowledge of maintenance operations and procedures, including basic technical knowledge, general knowledge of realty terminology and Swiss lease law (especially tenant responsibilities).

LANGUAGE:  Level 3 (Good Working Knowledge) Speaking/Reading/Writing of German is required.  Level 3 (Good Working Knowledge) Speaking/Reading/Writing of English is required.  (These may be tested.)

SKILLS AND ABILITIES:  Ability to safely operate standard office machinery and basic maintenance equipment and tools is required. Ability to use standard PC software for preparing correspondence and maintaining work request logs and tracking spreadsheets is required. Ability to lift up to 50 lbs is required. A valid Swiss driver’s license (category B) is required.
Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment  to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application.  Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(3) FS on LWOP and CS with reemployment rights**

*IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certificate” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.  The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment consideration, please visit the following link:

How to Apply:
All candidates must be able to obtain and hold a Local Security Certification clearance.  Applicants must submit a Universal Application for Employment (DS-174) which is available on our website or by contacting Human Resources (See “For more Info” above).

To apply for this position, applicants should electronically or by mail submit the documents listed below.

Required Documents:  Please provide the required documentation listed below with your application:

  • DS-174
  • A current resume or curriculum vitae
  • A motivation letter describing your reasons for applying
  • Residency and work permit
  • Passport copy
  • A statement from the debt collection office and an excerpt from the criminal record
  • Any additional documentation that supports or addresses the requirements listed above (e.g., essays, certificates, awards, copies of degrees earned, letter(s) of recommendation)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via e-mail

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office at

Thank you for your application and your interest in working at the U.S. Mission in Bern, Switzerland.